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Dept.: Management

Personal Assistance (f/m/d) to the Chief Creative Officer (CCO)

Our founder is also our CCO and main networker. Besides directing our projects creatively, she also handles clients, leads, and a lot of other administrative work at the same time – which means less time for creative work. Since outstanding designs and ideas are our main expertise and service, we are looking for a Personal Assistance – full-time or part-time with a minimum of 25 hours/week – to support our CCOs strategic role.

 

Objectives of this Role

  • Work closely with CCO to provide administrative support
  • Act as a first point of contact
  • Liaise with management, staff, suppliers and clients
  • Manage diaries and organize meetings and appointments
  • Manage the (social media) communication for CCO and the studio
  • Implement and maintain procedures/administrative systems

 

Daily and Monthly Responsibilities

  • Manage social media accounts, databases and filing systems
  • Carrying out background research and produce documents, briefing papers, reports and presentations
  • Screen inquiries and requests, and handling them when appropriate
  • Meet and greet clients and other stakeholders at all levels of seniority
  • Arrange travel, transport and accommodation
  • Collate and file expenses

 

Skills and Qualifications

  • 3+ years in a similar role
  • Strong personal interest for design, art, and/or architecture. Interest for technology and tools used to create design is a plus
  • Social media savvy: Well-versed in the use of social media platforms like Instagram, LinkedIn, TikTok, Twitter and others
  • Very good knowledge of Office suite (Word, Excel, Outlook, Teams)
  • Fluent in German and English, other languages are a plus
  • Excellent time management
  • Understanding for the need of structured financials
  • Highly organised
  • Reliable
  • Resourceful
  • Self-motivated
  • Detail-oriented
  • Personable and polite

Please submit your application in German or English to work@florafaunavisions.de